Del Rio Diamondbacks

Constitution and Bylaws of the Del Rio Aquatic Association

 

Statement of Purpose

 

     The Del Rio Aquatic Association, herein referred to as “DRAA,” is committed to and promotes excellence through developing and challenging swimmers in a positive community for success in sports and in life.  The DRAA program will help children in and around Del Rio to reach their maximum potential in the sport of swimming. The DRAA Board of Directors, herein referred to as the “Board,” provides oversight for the development and implementation of various DRAA programs.

 

Section I – Officers

 

1.     The officers shall be selected by a simple majority of those Board Members present, providing a quorum exists prior to the vote.

2.     DRAA Board officers shall serve for a maximum of five consecutive years and board members for a maximum of three consecutive years.

3.     Vacancies during the term will be filled by special election by a simple majority vote to serve out the unexpired term.

4.     Duties of the officers are as follows:

 

President:

·        Leads all Board Meetings

·        Coordinates budget

 

Vice President

·        Acts as liaison between the coaches and the board

·        Presides over meetings in the absence of the President

 

Secretary

·        Records minutes of all full Board meetings

 

Treasurer

·        Oversees budget and financing

·        Prepares budget for the following year

·        Presides over meetings in the absence of the President and Vice President

 

5.     The DRAAA, board members and coaches will be held harmless for any accidents or injuries incurred during any DRAAA event.

 

 

Section II – The Board

 

1.     The Board shall consist of up to four executive officers, as listed above, who shall serve as the officers of the Board, and no fewer than two additional members at large.  The head coach shall automatically be a non-voting member of the Board and will be invited to all board meetings.

2.     The Board members will be selected annually with vacancies fill by election at the July meeting.

3.     Any action of the Board shall be valid if authorized and approved by a majority vote, with a quorum present.  The quorum for the board is five, with at least two individuals present being executive officers.

4.     The board will address any disciplinary action for violation of association policies or rules and any violation of USA Swimming rules.  Any disciplinary action must be approved by a majority vote of the board.

 

Section III – Board Activities

 

1.     The Board shall undertake such activities as, in its opinions, will carry out the objectives of its organization

2.     The board’s activities may include but shall not be limited to the following activities:

·        Financial management of the organization

·        Assisting in hiring staff

·        Coordinating logistics of DRAA swim meets, home and away

·        Coordinating fundraising, including seeking out new fundraising opportunities

·        Recruiting swimmers

·        Training swimmers

·        Public relations with the Del Rio and Laughlin AFB Communities

 

3.     The Board may create standing committees to deal with the specific areas of these tasks

 

Section IV – Funds

 

1.     Any funds received for the DRAA will immediately be deposited into the organizations bank account.

2.     No cash withdrawals will be made from the account

3.     All checks will be signed by any two of the following President, Treasurer or Secretary.

4.     A standing finance committee will consist of the President, Treasurer, the Fundraising Chairperson and one at large board member.

5.     The DRAA budget year will be from October 1 to September 30 of the following year.

 

Section V -- Meetings

 

1.     Board meetings will be held once a quarter, with the time and place to be determined by the President

2.     Special meetings of the Board may be called upon the direction of the Executive Officers.

3.     Board Members are expected to attend all meetings

4.     The Secretary, in conjunction with the President, is responsible for maintaining Board minutes and records.

 

Section VI – Amendments

 

1.     The By-Laws may be amended by a two-thirds vote of those members of the Board present at any regular or special meeting of the Board, provided a quorum is present.

 

Section VII – Parliamentary Authority

 

The rules contained in “Robert’s Rules of Order, Revised Edition” shall govern in all cases, to which they are applicable, provided they are not inconsistent with the Constitution and Bylaws and Policies and Procedures.

 

Section VIII – Dissolution

 

Upon the dissolution of the Association, the Association shall, after paying or making provisions for the payment of all the liabilities of the Association, dispose of all the assets of the Association exclusively for the purposes of the Association in such manner, or to such organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine.  Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purpose.